Overview

This article will step you through configuring Thunderbird IMAP Account on a Windows PC to view emails when Offline (No Internet Connection) and archive old emails.

This can be useful when needing to reduce the storage usage of your email account, as this will move emails from the Mailbox on the Server and Archived locally onto your computer.


Instructions

  1. Open Thunderbird
  2. Right Click on your Email Address > Settings
    archiving emails in thunderbird
  3. Next Synchronization & Storage and confirm Message Synchronizing is Checked.
    This option is important as the complete email is downloaded not just Email Headers.
    archiving emails in thunderbird
    Then Advanced to confirm respective folders are enabled for Offline Use > Ok
    archiving emails in thunderbird
  4. Next Copies & Folders
    Select checkbox Keep message archives in:
    Select radio button “Archives” Folder on: and choose Local Folders (from dropdown)
    archiving emails in thunderbird
    Then click on Archive options to choose preferred format e.g. A Single Folder > OK
    archiving emails in thunderbird
  5. You are now ready to start Archiving Emails from the Mailbox on the Server to local folders stored on Local PC.

Information

Note: Archives folder will not appear under Local Folders until you archive your first Folder/Email

  1. Navigate to a folder under your Inbox and select emails to be Archived.
    Once selected right click in highlighted area > Archive
    archiving emails in thunderbird
  2. Expanding Local Folders > Archives – You should see emails have been moved and downloaded to corresponding folder on your local PC.
    archiving emails in thunderbird
  3. Confirm Emails have been moved (not copied) from folder in the Mailbox Inbox Folder.
    archiving emails in thunderbird

If you check via Webmail and can see Emails that you have archived Greyed out and/or a Circle/Line symbol as per below you will need to restart Thunderbird to complete Archive process.
archiving emails in thunderbird

Note that archived emails are stored locally – this means that if your computer or hard drive fails, the archived emails will also be lost in the process.

Ensure you keep a recent backup of your Archive data file – this data file location can be found by the following.
Right Click on Local Folders > Settings.
archiving emails in thunderbird
Then Browse
archiving emails in thunderbird

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