Overview

You can export Outlook Data Files to create secure backups of your mail. You can also export Outlook Data Files to transfer your mail over to another computer or even an online email provider with ease.

Instructions (Exporting)

1. Open Outlook in the Profile you wish to export.

2. Select File in the top left.

3. Select Open & Export then select Import/Export as shown below.

4. A new window will open. This is the Import and Export Wizard. Select Export to a file then select Next.

5. Select Outlook Data File (.pst) then select Next.

6. Select the Top Row and ensure that Include Subfolders is ticked. Then select Next.

7. Select Replace duplicates with items exported then select Finish. Set a password for the PST file and select Begin. This will begin the export process and Outlook will temporarily freeze up during this process.

Please wait for the export to finish before proceeding with the Import Process.

The PST file will be saved to the location you have specified above.

Instructions (Importing)

1. Open Outlook in the Profile you wish to import to. 

2. Select File in the top left.

3. Select Open & Export then select Open Outlook Data File as shown below.

4. Navigate to the PST or Outlook Data File and double-click it. This will begin migrating your emails to the new mailbox or email service.

5. Once complete, navigate back to your Inbox and Scroll Down on the Reading Pane until you see Outlook Data File.

6. Drag the folders and emails over to the new Profile/Mailbox.

7. Once you have complete migrating your emails across, right click on the Outlook Data File and select Close Outlook Data File.

You have successfully migrated your emails to a new Outlook Profile, Mailbox or Email Service.

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